Deleting or Canceling Your Event

Two Different Things

Canceling calls an event off. It stays on your dashboard as a canceled event, and everybody who entered is told.

Deleting removes an event completely, as though it had never been made. It is only for an event nothing has happened to yet — typically a draft you set up to try something out.

Both are on your event's Manage screen, in the Status card, and both ask you to confirm before anything happens.

Canceling an Event

Press Cancel event. You can cancel from any status except completed.

The confirmation tells you exactly what will happen:

• It is permanent. A canceled event cannot be reopened.
• Your fighters are told. Everybody with a live entry — pending, approved or waitlisted — gets an email and a notice in BoutHost saying the event is canceled. If nobody is registered, the confirmation says nobody is emailed.
• Paid entries become refunds you owe. If fighters paid to enter, the confirmation says so, and issuing those refunds is up to you.

After you confirm, the event comes off the public listing and its page is no longer public. You can still open it from your dashboard.

Deleting an Event

Press Delete event. It is offered only when nothing about the event has reached anybody:

• it is a draft or canceled,
• nobody has entered it — including somebody who later withdrew or was rejected, because their entry is their record of having tried,
• you have not invited anybody to it, because they have already been emailed a link to it, and
• no real payment has been made against it.

A test payment made while card payments are simulated does not stop you: it is deleted along with the event, and the confirmation lists it so you know.

On a draft that can be deleted, Delete event takes the place of Cancel event, because there is nobody to tell. On a canceled event it appears beside the note saying the status is final. If an event cannot be deleted, the button is not shown.

What the Confirmation Says

The confirmation, headed Delete (your event) permanently?, names what goes with the event: its details, dates, location and description, and — when your event has them — the poster, schedule days, officials, announcements and sanction claim.

It cannot be undone. Nothing is kept for you to restore, so if you might want the event again, cancel it instead.

When you confirm, you are taken back to your dashboard.

Events Imported from Webpoint

If you imported the event from Webpoint, deleting it sends it back to the From Webpoint list on your dashboard, and you can import it again from there. The confirmation mentions this only when it applies.

Canceling does not do that: a canceled import stays attached to the canceled event. If you imported an event just to try it out and want to start over, delete it rather than canceling it.

Which One to Use

• Called off an event people have entered? Cancel it, so they are told.
• Made a draft by mistake, or to test something? Delete it.
• Canceled something nobody ever entered, and want it gone from your dashboard? Delete it too.